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Howard University Calendar Policy

The Howard University Calendar is only for events organized, hosted, sponsored or co-sponsored by HU schools and colleges, departments, centers, and officially sanctioned student organizations. Events may be hosted on- or off-campus and can be open to the general public or private events for HU faculty, staff, students, and/or alumni.

HU will not accept event submissions from individuals or organizations not affiliated with the university, with the exception of conferences or other events that are held in Howard venues. 

Events must be submitted by a university calendar administrator or through the Submit Events form. Events that do not meet the University Calendar requirements may be returned to the requestor for modifications. Personal events or solicitations are not allowed, and will be rejected. Please review the University Calendar submission guidelines below for further information on the event submission approval process.

Howard University reserves the right to approve, reject or make special considerations for any event submitted for the calendar.

Disclaimer

The calendar has been designed to reflect immediate changes, corrections, and updates on events. Despite our best efforts, some information may be incorrect or we may not have information on an event you want to attend. We regret any inconvenience caused as a result.

Contact

Questions and comments about the policies and guidelines of the University Calendar may be submitted to the Office of Communications.

If you have a question about an event you saw on the University Calendar, please refer to the contact information on the detail page for that event. If you have a question about an event you submitted to the University Calendar and you have not been contacted within 48 hours of submission, please contact the Office of Communications.

Submission Policy

Before You Submit

• Your event must be a Howard-affiliated event per the Howard University Calendar Policy.
• Familiarize yourself with the general style and format for events by reviewing some of the existing events in the Calendar.
• PROOFREAD your event; confirm that all of your event information is current and accurate.

Event Approvals

Using the event submission form does not guarantee that your event will be published to the Howard calendar.  All submitted events will be reviewed, and approved or denied by the Office of University Communications. When an event is submitted, the requestor will receive the following email notifications:

• An email confirming the event submission
• An email confirming or denying event approval by the applicable category owner(s)

Files and Images

• Do not include images that may be offensive, inappropriate, or in violation of copyright laws or Howard policies.
• Images should be appropriate for the event being submitted.
  • Ex: portraits of speakers, photos of venues, or high quality promotional graphics

If you are adding an image to your event, make sure you have all of the rights and permissions to use the image.  Images pulled from Google images or from news sources should not be used unless you have explicit written permission.

Image Specs

• Images should be sized to be 500x280px or a similar ratio not exceeding 1,200px width, and cannot exceed a file size of 500kb
• If images are not sized appropriately upon submission, it might delay the publish of your event
• See more information about image uploading

Featured Events

“Featured Events” are located on the calendar landing page. Designation as a Featured Event is at the discretion of the Office of University Communications.  Keep in mind that Featured Events may be updated frequently, and we cannot guarantee how long your event will be featured on the calendar home page.

Withdrawing events

You may withdraw your event request from consideration at any time.  Please email the Office of Communications with your request.

Additional help or information

If you have further questions regarding your submitted event or need further assistance submitting events to the Howard Calendar, please contact the Office of Communications.

Submission Best Practices

Posting an event online will help draw people and bring attention to your event.  Make sure that you make the most of this opportunity.  Below are a few best practices for submitting your event.  Be sure to read the Submission Policy to ensure you meet all requirements before submitting an event.

Titles

When writing your title, make sure it can stand alone and people will get an understanding of what the event is, if only the title is displayed.  Some versions of the calendar will display only the title without the description.

Good Example

• School of Communications “I am Howard ” Writing Workshop
  • By labeling it “School of Communications” and putting “I am Howard” in quotation marks, it's more clear that “I am Howard" is a specific item for the School of Communications. 
  • Saying it's a writing workshop shows that it's about writing the commitment to action, rather than brainstorming or completing the action.

Poor Examples

• “I am Howard” Workshop
  • No context about what “I am Howard” is or what specifically the workshop is about.
• Learn to write your School of Communications “I am Howard” story.
  • This is rather informal, and would work better used as the description.

Description

Put the most important information near the top, and focus on why people should want to come to your event.  Most people skim the first few sentences.

• Keep sentences and paragraphs short and easy to scan
• Double check your spelling
• Spell out acronyms that may be unfamiliar to most audiences
• Indicate if RSVP is required